VOCI TO DO LIST

Cohort 1 Growth & Member Engagement Strategy

59 Tasks | 10 Urgent | 28 High Priority | January - March 2026

Task Summary

VOCI identified 7 major focus areas requiring systematic management. This TO DO LIST breaks down 59 specific, actionable tasks with clear ownership, deadlines, and success metrics.

59
Total Tasks
10
Urgent
28
High Priority
3
Strategic Phases

7 Core Focus Areas

Curriculum Sessions

Structured, quality session delivery and content management

Peer Mentorship

Peer mentorship groups and buddy system development

Accountability

Tracking attendance, assignments, and engagement

Leadership

ELT development and hub leadership structures

Resources

Knowledge repository and learning materials

Content

Social media, documentation, and communications

Assessment Forms

Evaluation mechanisms and member feedback systems

🔴 PHASE 1: IMMEDIATE ACTIONS

January 28 - February 7, 2026

Conduct Member Audit & Categorization

URGENT

Owner: VOCI Admin Lead + ELT

Create comprehensive member database categorizing all Cohort 1 participants into 4 groups: (A) Committed, (B) Inconsistent, (C) Non-attending, (D) Not-yet-engaged

✓ Create member tracking spreadsheet (Name, Contact, Category, Attendance Count, Last Session Date)

✓ Verify contact information accuracy

✓ Mark attendance status for each member through Jan 27

✓ Flag members who need immediate outreach

Success Metrics: 100% of members categorized; spreadsheet accessible to ELT

Personal Outreach to Non-Attending Members

URGENT

Owner: Assigned ELT Members (assign 2-3 per member)

Personal phone calls and WhatsApp messages to members who haven't attended any sessions. Understand barriers and offer solutions.

✓ Create call/chat script (friendly, non-judgmental tone)

✓ Schedule calls for Jan 28-Feb 2 (vary times for availability)

✓ Document responses and barriers identified

✓ Offer 3 options: (1) Makeup intro session, (2) Attend future sessions, (3) Join hub-only participation

✓ Get commitment from each member or note graceful exit

Success Metrics: 100% contact attempted; 80%+ responses; At least 50% willing to re-engage

Complete Active Listening & Feedback Assessment Form

URGENT

Owner: Curriculum Lead

Finalize and launch the assessment form for evaluating Active Listening and Feedback skills.

✓ Draft assessment form (10-15 questions, mix of self-assessment and practical scenarios)

✓ Review with VOCI ELT for alignment

✓ Digitize (Google Form or similar)

✓ Share with members by Feb 5

✓ Set response deadline (Feb 10)

Success Metrics: Form created and shared; 80%+ member completion by Feb 10

Establish Content Creation Schedule

URGENT

Owner: Content Lead

Create a structured weekly content calendar to ensure consistent social media presence and engagement.

✓ Draft weekly content plan (Mon-Fri posts minimum)

✓ Assign rotating content creators (members + ELT)

✓ Content types: Session highlights, member spotlights, hub updates, motivational messages

✓ Set posting schedule (specific times for optimal reach)

✓ Create content planning template

Success Metrics: Schedule created; Content calendar live by Jan 31; 3+ posts per week starting Feb 1

Check-in with Inconsistent Attendees

HIGH

Owner: Assigned Peer Mentors

Reach out to members who attended some sessions but missed others. Offer support and clarify obstacles.

✓ Send supportive WhatsApp messages to each member

✓ Ask: "What's been preventing your attendance? How can we help?"

✓ Offer recorded sessions and makeup materials

✓ Suggest peer mentoring buddy assignment

✓ Document patterns and common barriers

Success Metrics: Contact made with all inconsistent attendees; Support plan created for each

Establish Clear Attendance Expectations

HIGH

Owner: Founder + VOCI ELT

Draft and communicate clear attendance, participation, and commitment expectations for Cohort 1.

✓ Define minimum attendance requirement (e.g., 80% of core sessions)

✓ Create tiered participation levels: Core, Hub-focused, Flexible

✓ Document expectations for each level

✓ Draft communication email/WhatsApp

✓ Share with all members by Feb 3

Success Metrics: Clear document created and communicated; Member acknowledgment obtained

🟠 PHASE 2: RE-ENGAGEMENT CAMPAIGN

February 7-21, 2026

Create "Catch-Up" Packages for Missing Members

HIGH

Owner: Admin + Mentorship Lead

Compile comprehensive "catch-up packages" for members who missed sessions, including recordings, notes, assignments, and deadlines.

✓ Create individual packages for each member based on missed sessions

✓ Include: Recorded session link, written summary, assignment brief, deadline, mentor contact

✓ Customize messaging (encouraging, supportive tone)

✓ Share packages via WhatsApp by Feb 7

Success Metrics: Personalized packages sent to all gap members; 60%+ engage with materials

Launch Low-Pressure Intro/Hub Events

HIGH

Owner: Hub Leads

Host informal hub showcase/coffee meetups for non-attending members to reduce pressure and build connection.

✓ Plan 4 hub spotlight sessions (one per hub)

✓ Casual format: coffee/tea, informal chat, no required participation

✓ Hub leads to share their passion and what the hub offers

✓ Schedule for Feb 9-12 (various times)

✓ Send personalized invitations to non-attending members

Success Metrics: All 4 hub events held; 40%+ non-attending members attend at least one

Finalize & Launch Peer Mentorship Groups

HIGH

Owner: Mentorship Lead

Complete formation of peer mentorship groups with assigned mentors and create group chats.

✓ Finalize group composition (3-4 mentees per mentor)

✓ Create WhatsApp groups for each mentorship team

✓ Draft mentor guidelines/playbook

✓ Hold mentor orientation (Feb 8, 1 hour)

✓ Send group welcome messages with expectations

Success Metrics: All groups created and active; 100% mentor participation

Launch "The Assignment" Book Club

HIGH

Owner: Mentorship Lead + Peer Mentors

Activate the 31-day "The Assignment" by Mike Murdock reading challenge with daily chapter discussions in peer groups.

✓ Confirm all members have book (or digital access)

✓ Create discussion prompts for each chapter

✓ Send daily chapter reminder + discussion prompt (morning message)

✓ Encourage daily reflections in group chat

✓ Weekly reflection: Member shares key lesson from week's reading

✓ Day 31 celebration: Share completed learnings

Success Metrics: Book club launched by Feb 7; 70%+ daily engagement; 80%+ completion by Mar 7

Compile Member Success Stories

MEDIUM

Owner: Content Lead

Document and share inspiring stories of committed members' progress and breakthroughs.

✓ Interview 3-4 committed members on their VOCI journey

✓ Capture their wins, lessons, and growth

✓ Write 150-200 word testimonials with photos

✓ Share on social media (1 per week, Feb 8, 15, 22)

✓ Feature in weekly WhatsApp updates

Success Metrics: 3+ success stories documented and shared publicly

🟢 PHASE 3: SUSTAINABLE SYSTEMS

February 22 - March 31, 2026

Appoint & Orient Hub Leads

HIGH

Owner: Founder

Appoint passionate, committed members as leads for the 4 VOCI Hubs.

✓ Identify and invite hub lead candidates (1 per hub)

✓ Brief on responsibilities and support available

✓ Conduct hub lead orientation (1.5 hours)

✓ Provide hub leadership toolkit

✓ Establish weekly check-in cadence

Success Metrics: All 4 hubs have appointed, trained leads by Feb 22

Implement Member Success Tracking Dashboard

HIGH

Owner: Admin Lead

Create and maintain a dashboard tracking key member engagement and progress metrics.

✓ Metrics tracked: Session attendance %, Assignment submission %, Hub participation, Book club engagement, Peer group check-ins

✓ Create dashboard in Google Sheets or similar (accessible to ELT)

✓ Update weekly with latest data

✓ Color-coding: Green (strong), Yellow (attention needed), Red (at risk)

✓ Monthly review with ELT to identify support needs

Success Metrics: Dashboard live by Feb 22; Accurate weekly updates; Data drives interventions

Execute Weekly Social Media Content Plan

HIGH

Owner: Content Team (rotating members)

Consistent execution of weekly content calendar across all platforms.

✓ Post minimum 3x per week (WhatsApp Status, Instagram, LinkedIn)

✓ Content mix: Session highlights (15%), member spotlights (15%), hub updates (15%), motivational/educational (40%), announcements (20%), behind-the-scenes (10%)

✓ Create 1 Reel/video piece per week

✓ Monthly newsletter with cohort updates, member highlights, upcoming events

✓ Weekly WhatsApp status "week recap" every Friday

Success Metrics: Zero weeks missed content; 3x+ weekly posts; 500+ social media reach per post

Maintain Session Delivery Schedule

MEDIUM

Owner: Curriculum Lead + VOCI ELT

Continue consistent delivery of weekly core sessions with high quality.

✓ Plan Sessions 6, 7, 8 curriculum topics and materials

✓ Maintain Thursday-Saturday session schedule

✓ Deliver with full preparation and engagement

✓ Record all sessions for asynchronous access

✓ Collect and address feedback each session

Success Metrics: All sessions delivered on schedule; 75%+ average attendance

Conduct Monthly Cohort Progress Reviews

MEDIUM

Owner: Founder + VOCI ELT

Monthly meetings to review cohort progress, celebrate wins, and address challenges.

✓ Schedule monthly ELT meeting (first Monday of month, 2 hours)

✓ Agenda: Attendance review, assignment quality, member feedback, hub progress, content performance, challenges/blockers, next month planning

✓ Document decisions and action items

✓ Share cohort highlights with all members (celebrate progress)

Success Metrics: All monthly meetings held; Action items tracked and completed

Supporting Resources

Human Resources & Key Roles

Founder

Brian H.E Ingwee - Overall vision, strategy, major decisions, external relations

Curriculum Lead

Session planning, assignment design, assessment forms

Mentorship Lead

Peer group coordination, mentor training, book club facilitation

Content Lead

Social media, documentation, member spotlights, educational content

Admin Lead

Tracking, reminders, data management, logistics

Hub Leads (4)

Hub-specific activities, resource curation, member engagement

March 31 Success Targets

Member Engagement

  • 75%+ average session attendance
  • 80%+ assignment submission rate
  • 80%+ book club completion
  • 85%+ hub participation
  • 90%+ member retention

Program Quality

  • 4.2/5 average session quality rating
  • 4.0/5+ mentor satisfaction
  • 80%+ find curriculum useful
  • 85%+ feel part of community
  • 1000+ social media followers

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